OPS/01 · From lead to paid, on autopilot
The back-office that runs while you work.
kontoros is a cockpit of seven AI agents for modern service studios. Every accepted proposal becomes a signed contract, a paid invoice, a delivered project — without you touching it.
// live/ops.feedActive · 7 agents
01
Lead Response
02
CRM
03
Proposal
04
Contract
05
Invoice
06
Schedule
07
Reports
LR
Lead Response Agent
Replied to Nikita @ Orbit in 42s · lead qualified
T−6s
24h · 18 events · 0 dropped$48,200 moved
§ 01 — The cost of admin
You’re great at your craft. The admin is killing your week.
Most small studios lose a full day every week to proposals, contracts, chasing payments, and status updates. It’s the work that isn’t the work.
01
3+ hrs
per proposal
Rewriting the same scope, over and over.
02
5–7d
contract delay
Between “yes” and a signed agreement.
03
40%
chase late pay
of freelancers, every month.
04
78%
buy from first
Fastest reply wins the lead.
§ 02 — Crew manifest
Seven agents. One flight deck. Zero busywork.
Each agent owns one part of the client lifecycle and hands its output to the next. Use one, use all — they read from the same source of truth.
A-01online
Lead Response
Inbound inquiries answered on-brand in under 60 seconds. Qualified leads routed into the pipeline, unqualified ones dismissed.
webhookemail parseforms60s SLA
A-02online
CRM
Every client’s story on one page — first touch, proposals sent, contracts signed, invoices paid, what’s next.
timelinecontactsattachmentspipeline
A-03online
Proposal
Paste discovery notes, get a structured proposal — scope, assumptions, exclusions, pricing, follow-up email — in under a minute.
scopepricingtemplatesversions
A-04online
Contract
Accepted proposals become signed contracts in 24 hours, not five days. Scope and payment terms inherited automatically.
auto-drafte-signaudit trail
A-05online
Invoice
Milestone invoices, Stripe payment links, three-step reminder ladder. Get paid faster and stop chasing clients down.
StriperemindersmilestonesVAT
A-06online
Schedule
Kickoffs and check-ins booked without the back-and-forth. Calendar links, reminders, no-show follow-ups, handled.
Cal.comiCalreminders
A-07online
Report
Monday morning: an AI summary of pipeline health, revenue, overdue items, and what needs your attention this week.
weeklynarrativeemail
§ 03 — Flight plan
A lead comes in. Everything after is handled.
Every step is a draft you approve — nothing leaves your account without a signoff. But the work is done before you get there.
Step 01
Lead captured
A prospect fills your form or sends an inquiry. kontoros replies on-brand within seconds, classifies the intent, and creates a CRM record.
Step 02
Proposal drafted
From discovery notes, Proposal Agent drafts a full scope document — deliverables, assumptions, exclusions, pricing options, follow-up email.
Step 03
Contract signed
On acceptance, Contract Agent drafts a matching agreement. Scope, payment schedule, and terms inherit straight from the proposal.
Step 04
Invoice paid
Invoice Agent creates Stripe invoices at the milestones you agreed, and handles the reminder ladder when clients run late.
Step 05
Project delivered
Milestones tracked, check-ins scheduled, status updates sent to the client. You focus on the craft, kontoros keeps the books open.
Step 06
Report delivered
Every Monday: a narrative summary of the week — what closed, what’s overdue, what’s at risk, what you need to act on.
§ 04 — Operators
Studios who fly it, daily.
I used to spend 2 hours per scope draft. Now I paste my notes and have a solid starting point in minutes.
SK
Sarah K.
UX Consultant · Porto
Contracts auto-generate the moment a proposal is accepted. What used to take me five days takes five seconds.
MT
Marcus T.
Studio Owner · Leverkusen
I went from chasing invoices in spreadsheets to having everything tracked. Clients pay faster. I stress less.
ER
Elena R.
Freelance Designer · Madrid
§ 05 — Terms
One plan buys you a whole back-office.
Every tier includes all seven agents. Pick the scale you’re at. All prices in USD, billed monthly.
Growthfor 2–3 people
$499/mo
25 active clients · 50 proposals
For growing studios taking on real client load for the first time.
- All 7 AI agents
- Contract generation & e-sign
- Stripe invoicing & reminders
- Weekly AI reports
- CRM & pipeline
Businessbest value
$749/mo
100 active clients · unlimited proposals
The default for a 4–10 person agency running real operations.
- Everything in Growth
- Unlimited proposals & contracts
- Priority agent execution
- Brand profiles per client
- Priority support
Scalewhite-glove
$1,299/mo
Unlimited clients · API access
For studios productising their own services on top of kontoros.
- Everything in Business
- Unlimited clients & seats
- API access & webhooks
- Dedicated onboarding
- SLA & priority support
Only need one agent? See individual plans →
§ 06 — Questions
Things studios ask before takeoff.
Which agents do I actually need on day one? +
Most studios start with Proposal + Contract + Invoice — the three that directly move money. CRM and Lead Response turn on as soon as you hook up your inbox or form. Report and Schedule tend to be the last, added once the rest is humming.
AI tools hallucinate. How is kontoros different? +
Every generation runs against strict structured-output schemas — the model can only emit fields we’ve defined, so it can’t wander into made-up data. Everything is a draft you review before it leaves your account. Nothing sends without your approval.
Where does my client data live? +
EU-hosted Postgres in Germany (operated by kontoros, Leverkusen). Inputs are sent to the AI provider for generation under a signed DPA and are not used for model training. Payment details never touch our servers — Stripe handles them end to end.
Can I export everything if I leave? +
Any time. Settings → Privacy & data gives you a one-click JSON export of every proposal, client, contract, invoice, project, and activity. GDPR Art. 20 compliant. Your data is yours.
Can I use just one agent? +
Yes. Each agent can run standalone, and we offer lower-priced individual agent plans starting at $79/mo. See them on the pricing page.
Can I cancel anytime? +
Yes. Cancel through the billing portal at any time. Your subscription stays active until the end of the current billing period.
Stop doing the work around the work.
Be one of the first studios flying with kontoros. Early access opens in waves — leave your email and we’ll clear you for boarding.